Job Details

Overview

Responsible for supplying administrative support services to a manager, professional group, or organizational department. Perform basic administrative tasks and projects of a lesser complexity under direct supervision. Rely on established guidelines and/or detailed direction. Tasks will familiarize employee with the programs and policies of the company.

Responsibilities

• Identify and review qualified invoices for portal distribution.
• Submit invoice to related client portals and confirm status.
• Identify errors and upload failures and communicate issues with assigned analyst via email and updating FIS system.
• Action corrected invoice accordingly when notified by internal staff.
• Perform word-processing duties including typing of reports, correspondence, and memoranda.
• Proofread all prepared documents for spelling and typographical errors.
• Prepare and produce various routine and basic reports as assigned, following direction for format
  
  layout. Ensure reports are distributed to all required individuals.
• Create basic documents, graphs, and charts for various routine and basic projects using word
  
  processing, spreadsheet and graphics software.
• Receive, screen, and direct telephone calls from employees and external customers. Take
  
  telephone messages.
• Answer caller questions and/or refers caller to appropriate person. Follow up with callers on information requests.
• Establish and maintain Filing systems for various confidential files and records. Routinely file all documents.

Qualifications

• Ability to perform work accurately and thoroughly.
• Possessing the trait of being organized or following a systematic method of performing a task.
• Ability to effectively build relationships with customers and co-workers.
• Ability to communicate in writing clearly and concisely.
• Ability to communicate effectively with others using the spoken word.

Education:

High School Graduate or General Education Degree (GED) and one to two years related experience.

Skills & Abilities:

Computer Skills: Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Physical Activities & Requirements:

Standard Office Criteria

Working Conditions:

Standard Office Criteria