Job Details

Job Description

GENERAL DESCRIPTION

The Office Manager will administer the daily operations and activities for the Office of the Attorney General's (OAG)

Houston Office. Work involves establishing goals and objectives, developing guidelines, procedures,

rules; developing schedules, priorities, and standards for achieving established goals; coordinating and evaluating

business function, division, or department activities; developing and evaluating budget requests; and monitoring budget

expenditures.

The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the State's law firm,

the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits

( along with tremendous opportunities to do important work at a large,

dynamic state agency making a positive difference in the lives of Texans.

ESSENTIAL POSITION FUNCTIONS

• Plans, directs, coordinates, and monitors administrative activities of the division Houston Office, including serving as the division's
  
  executive administration liaison, procurement liaison, and public information coordinator
  
  liaison: coordinates/maintains division's official records in compliance with the agency's Records Retention Schedule
  
  and records management requirements; performs budget-related activities
  
  under close supervision of division management, including assisting in performance of simple-to-routine budget tasks; prepares travel vouchers and
  
  documentation related to work-related travel; oversees inventory, office space, and telecommunication needs for
  
  division office; attends office manager meetings and training; prepares, submits, and enters legal billing reports in
  
  accordance with Division legal billing monthly reporting requirements; prepares special division reports/updates,
  
  including budget reports, Protecting Texans Report, Settlement Report/Tracking, coordinates orientation for all new
  
  division employees; coordinates offboarding of departing employee
• Assists the Director of Operations/division chief/deputy chief with administrative duties, such as: maintaining calendars using Outlook;
  
  scheduling meetings and appointments; drafting letters, memos, agendas, and other communications using Microsoft
• Word, attending meetings, and responding to telephone calls and inquiries
• Performs related work as assigned
• Maintains relevant knowledge necessary to perform essential job functions
• Attends work regularly in compliance with agreed-upon work schedule
• Ensures security and confidentiality of sensitive and/or protected information
• Complies with all agency policies and procedures, including those pertaining to ethics and integrity

Qualifications:

MINIMUM QUALIFICATIONS

• Education: Graduation from high school or equivalent
• Education: Bachelor's degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis: legal assistant, office manager, executive assistant
• Experience: Seven years of full-time experience working in the following (or closely related) fields: legal assistant, office
  
  manager, executive assistant, administrative assistant
• Knowledge of Outlook, Excel, Word software; principles and practices of public administration and management
• Skill in handling multiple tasks, prioritizing, and meeting deadlines
• Skill in effective oral and written communication, including preparing reports
• Skill in exercising sound judgment and effective decision making
• Skill in using a computer for word-processing and data entry/retrieval
• Ability to establish and maintain effective working relationships with all levels of staff.
• Ability to manage day-to-day business functions for the division or department
• Ability to plan, assign, and supervise the work of others
• Ability to establish goals and objectives, identify and provide solutions for administrative problems
• Ability to develop and evaluate administrative policy and procedures
• Ability to receive and respond positively to constructive feedback
• Ability to work cooperatively with others in a professional office environment
• Ability to provide excellent customer service
• Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG workspace within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
• Ability to arrange for personal transportation for business-related travel
• Ability to work more than 40 hours as needed and in compliance with the FLSA
• Ability to lift and relocate 30 lbs.
• Ability to travel (including overnight travel) up to 5%

TO APPLY

To apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at



THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER