Job Details

EnerMech is seeking a detail-oriented and highly organized HR Administrator / Compliance Coordinator to join our team. In this role, you will play a critical part in maintaining and ensuring compliance across multiple areas, including HR, HSE, Quality, and Training. The ideal candidate will have experience working with compliance platforms and a strong ability to manage training logistics, personnel records, and regulatory requirements. This is a dynamic position that requires collaboration with various departments and a proactive approach to compliance management.

Job Description:

• Update all compliance records (HR, HSE, Quality, Training, etc.) upon new hire onboarding.
• Enter and terminate personnel in compliance platforms including Avetta, Veriforce, and ISNetworld.
• Manage OQ Training, HR, HSE, and Quality data across compliance systems.
• Schedule and coordinate all HSE and site-specific training, including ISTC, HASC, SWLA Safety Council, and vendor-based training.
• Create purchase orders (POs) for training in coordination with the supply chain and receive POs in NAV upon training completion.
• Schedule and manage Quality training for all employees.
• Maintain training records and set up training venues.
• Coordinate all new hire training and training for employees changing positions.
• Work with Project Managers and Operations to prepare personnel for job site assignments, including scheduling and recording training.
• Organize HSE orientation for all new hires and incoming contractors.
• Ensure contractor compliance with EnerMech's minimum requirements, including required site orientations.
• Maintain Helipass for all personnel traveling by helicopter.
• Coordinate with HR on drug and alcohol testing, background checks, and site-specific medical clearance.
• Manage all training records within Workingbird (LMS platform).
• Collaborate with HSE to collect and report platform statistics.
• Work closely with the team to compile HR statistics across platforms.
• Terminate employee access in all platforms as needed.
• Schedule and manage all job-required OQ training.
• Maintain current policies and procedures, ensuring alignment with client requirements and business units.
• Track and report site hours in compliance platforms in coordination with managers.
• Ensure readiness and compliance for all audits in compliance platforms.

Requirements:

• Preferable experience with Avetta, Veriforce, and ISNetworld.
• Experience working with compliance platforms such as Avetta, Veriforce, and ISNetworld.
• Familiarity with HSE, HR, Quality, and OQ training processes.
• Proficiency in scheduling and coordinating various types of training.
• Ability to manage and maintain training records and LMS platforms (e.g., Workingbird).
• Experience with creating and processing POs, ideally in NAV.
• Strong organizational and communication skills to liaise with HR, Operations, and external vendors.
• Ability to manage compliance for both employees and contractors.
• Understanding of drug/alcohol screening, background checks, and medical clearances for job sites.
• Detail-oriented with the ability to handle audit preparation and client compliance requests.
• Capable of managing personnel data across multiple systems and ensuring accurate terminations and updates.