Job Details

One of our major oil and gas clients is seeking an Administrative Assistant IIIfor a 12-month assignment in their facilities in Sabine Pass, Texas.

Summary:

Provides administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Strong communication skills and organizational skills are essential. Familiarity with MS Office required.

Responsibilities:

• Management, Support and Data Entry:
• Inputting and updating data
• Verification and correction of data
• Managing incoming and outgoing mail and deliveries.
• Organizing and maintaining data.
• Ensuring data security and confidentiality.
• Coordinating office procedures and ensuring their efficient execution.
• Cross-checking entered data against source documents to identify and correct any errors or discrepancies.
• Entering data from various sources into designated systems (SAP/ S4 Hana), ensuring accuracy and completeness.
• Organizing and managing both digital and physical files, ensuring easy access and retrieval.
• Assisting with the creation of reports and summaries from the entered data.
• Updating and maintaining existing data within databases and records.
• Scheduling appointments and maintaining calendars for managers and employees.
• Coordinating meetings, conferences, and events.
• Making travel arrangements and managing expense reports.
• Booking conference calls, rooms, and other necessary resources.
• Drafting and distributing email, correspondence, memos, letters, and forms.
• Preparing and editing reports and presentations.
• Taking accurate meeting minutes.
• Maintaining and updating databases and contact lists.
• Handling sensitive information in a confidential manner.
• Assisting with employee record keeping.
• Aiding other departments with basic accounting tasks if needed.
• Assisting with special projects and conducting research as requested.
• Contributing to team effort by accomplishing related results as needed.

• High school diploma or equivalent.
• Proven administrative or assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency with SAP/ S4 Hana.
• Excellent written and verbal communication skills.