Job Details

Classification

Non-Exempt

Job Summary

Will perform a wide range of office support activities to facilitate the efficient operation of the Doggett Toyota Lift Tire Department.

Essential Functions

• Assists with tire billing; reviews work orders to ensure parts are charged out.
• Assists Tire Department Manager with job dispatching.
• Assists Tire Department Manager with order receipts.
• Monitors and tracks returns to vendors ensuring credit is given.
• Assist Accounts Receivables' by providing invoice backup and PODs upon request.
  • Assists with AR Aging and Disputes
• Maintain office supply inventories.
• Maintains records of customers' orders and invoices along with backup documentation.
• General clerical duties including photocopying, faxing and mailing.
• Assists the Tire Manager with timekeeping and payroll.
• Maintains hard copy filing system.
  • Tire invoices
  • Inventory transfer receipts
• Distribution of inner office documents.
• Assists Tire Department Manager with ASEC guidelines and procedures.
• Assists the Parts Manager with weekly and monthly reporting.

Qualifications:

• Previous experience in admin, office, or clerical positions preferred.
• Accounts Payable and Accounts Receivable experience preferred but not required.
• Basic understanding of accounting.
• Good Memory and able to work accurately with numbers.
• Ability to follow directions and adhere to policies and procedures.
• Neat and well organized.
• Cashier, cash and credit card reconciliation experience preferred.
• Willing to work overtime as needed.
• Candidate must possess basic math skills.
• Have a basic understanding of hard copy filing systems.
• Basic understanding of electronic filing systems.
• Customer service oriented.
• Basic understanding of Microsoft Access, Excel, Word, and Outlook.

Typical Physical Activity and Environmental Conditions:

Physical Demands/Requirements consist of standing, walking, sitting, talking on the phone, occasionally lifting up to 25 lbs., stooping, typing, fine dexterity, hearing and speaking. Indoor offices.

The Administrative Assistant must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately, and without causing significant safety threat to self or others. The statements made herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive and inclusive list of all responsibilities, duties, and/or skills required of personnel so classified.

Doggett is an Equal Employment Opportunity Employer