Job Details

Sr Grants Accounting Specialist - District Office

FUNCTION: This position is responsible for the financial oversight of restricted grants awarded to the College. The role involves ensuring compliance with grant requirements, preparing financial reports, and maintaining accurate records of grant expenditures and budgets. Additionally, the position requires assistance to the Grant Principal Investigator/Director for grant financials, including budget management, creating journal entries for grant financials and corrections, approving requisitions for purchasing, and assisting with financial audits related to grants. The role may also involve overseeing part-time employees and training other colleagues as needed.
Essential Job Functions:

• Performs essential accounting duties that assist in budget monitoring, general accounting, cash management, auditing, close-out, and reporting functions related to grants and restricted funds.
• Monitor detailed grant expenses and supporting documents to ensure compliance with private, local, state, and federal agencies, as well as college policies.
• Perform monthly grant financial analysis and reconciliation of GL accounts for grant reporting to Grant PI and the funding agency. Investigate and resolve issues. Enter and/or prepare manual journal vouchers for original grant budgets, adjustment, cost transfers, disbursement, and miscoding and incorrect posting corrections.
• Monitor, Analyze and Troubleshoot the fiscal grant activities for the allowability of costs and budget adjustments requested by grant project directors/PIs.
• Prepare applicable fiscal reports for sponsored programs and ensures the timely submission thereof and maintain proper supporting documentation for internal and external requirements.
• Develops positive working relationships and effectively communicates with various departments, grant personnel, and granting agency contacts, to foster a collaborative environment for grant coordination and oversight.
• Perform daily activities- include review and/or approval of journal vouchers, requisitions, financial reports, timesheets, and EPAFs.
• Assist with gathering documents for audits.
• Work with coordinator to update internal departmental procedure as needed.

Additional Job Functions:

• Providing backup and assistance to grant personnel and/or Grant PI /Dir as needed for the completion of their tasks (irregular monthly occurrence)
• Cashier grant invoices and grant scholarship payments for grant activities as needed.
• Other duties as assigned
• Train PT/FT employee(s) as needed

Knowledge, Skills and Abilities:

• General knowledge of accounting practices, including knowledge of expense and revenue procedures, accounts receivable, and accounts payable maintenance
• Intermediate knowledge of the full functionality of Excel, Word, and Outlook, as well as a basic knowledge of other Microsoft Office programs
• Must be detail-oriented, self-starter, work well under pressure, and can manage multiple concurrent deadlines
• Excellent communication and interpersonal skills
• Ability to work in harmony with the internal and external personnel

Required Education:

• Associate's degree in Accounting, Business, or related work experience.

Preferred Education:

• Bachelor's degree in Accounting, Business, or related field or related work experience.

Required Experience:

• Minimum 3 years of progressive accounting experience required or similar experience, or Accounting courses, may supplement work experience, at SJC's discretion.

Preferred Experience:

• Grant accounting experience preferred.
• A strong background in Banner Finance, Higher Education Institution, Grants or other modules with understanding of the inter-working of the different modules.

Note: This position has the opportunity for limited remote work arrangements, after a provisional period, at the discretion of the supervisor, with appropriate approvals and in accordance with the policies, procedures, and departmental and College needs.

Salary Grade: 109

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5993

Posting Close Date: 9/11/2025