Job Details

Accounting Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The successful candidate will provide comprehensive administrative support to ensure the smooth and efficient operation of our office. This role encompasses a wide range of administrative and office support activities, contributing to the overall success of our projects and client satisfaction.

Responsibilities

Office Management:

• Manage and maintain office supplies inventory, placing orders as necessary.
• Coordinate the maintenance of office facilities and equipment.
• Oversee printing, laminating, and ensure proper maintenance of printing equipment and supplies.

Communication:

• Professionally answer and direct incoming phone calls.
• Manage and respond to emails and other correspondence promptly.
• Greet and assist visitors, directing them to appropriate personnel.

Scheduling and Coordination:

• Schedule and coordinate meetings, appointments, and travel arrangements for project managers and supervisors.
• Prepare agendas and make necessary arrangements for meetings.

Document Preparation:

• Prepare, edit, and proofread documents, including correspondence, reports, drafts, memos, and emails.
• Assist in the preparation of regularly scheduled project reports and documentation.

Data Entry and Record Keeping:

• Maintain accurate contact lists and spreadsheets.
• Enter project-related data into company databases with precision and efficiency.

Project Support:

• Assist with project documentation organization.
• Assist with the coordination of project meetings.
• Provide general support to project managers, visitors, and new hires.
• Perform other related administrative duties as assigned.

Qualifications

• High school diploma or equivalent.
• Proficiency in MS Office Suite (MS Excel, MS Outlook, Word, etc.).
• Excellent time management skills and the ability to prioritize tasks in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.
• Exceptional organizational skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Strong computer skills and the ability to learn new software applications.
• Bilingual is required or preferred
• Working hours 8:30 5:30