Job Details

LOCATED IN WEST HOUSTON - BELTWAY 8/I-10. THIS POSITION IS ON-SITE MONDAY THROUGH FRIDAY FROM 8:00AM TO 5:00PM.

Responsibilities

• Handle HIGH VOLUME OF INCOMING AND OUTGOING CALLS
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Heavy scanning projects of documents and agreements into customized database. Must know Adobe
• Opening/closing work files
• Create job invoices
• Applying for and closing work permits as required
• Scheduling inspections with appropriate government offices
• Arrange for hotel reservations for crews for out of town jobs
• Arrange for per diem checks for crews when necessary

Qualifications

• 2-3 years of administrative experience in a customer driven environment
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Salesforce, QuickBooks, Adobe, and MS Office - Word, Excel, Outlook & PowerPoint