Job Details

ARC-HOUSTON ARC - Houston, TX

Supervises all accounting functions and oversees implementation of any and all accounting programs for the Center; prepares special reports as requested by the Administrator; ensures accounting functions are performed in compliance with Salvation Army established policies, procedures, state, local, and federal rules and regulations; participates in audits by internal auditors; prepares financial reports and ensures the accuracy and completeness of all accounting activities.

Essential Functions:

This job description should not be interpreted as all-inclusive. The job description is intended to identify the essential functions and requirements of this position. Because this is a multi-incumbent position there may be reference to responsibilities that do not apply to all individuals in this the position. However, all the other duties outlined here involve "similar" work requiring equal level of knowledge, skills, and abilities. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Financial Management - 70% Uses accounting methods that are analytical, creative, evaluative, and advisory in nature which requires an understanding of both accounting theory and accounting practice; relies on judgment, discretion, and experience to plan and accomplish goals. Provides advice and counsel to the Administrator regarding financial issues and develop ad hoc reports regarding new and/or reoccurring financial issues; provides advice and counsel regarding the significance of the financial issues in the reports. Develops yearly budgets for the Center; provides advice and counsel to the Administrator throughout the year regarding budgetary issues. Closes accounting books on a monthly basis and makes all appropriate journal entries within established time constraints. Analyzes accounting records to ensure accuracy, completeness, and conformance to established standards. Prepares various financial reports, explains inquiries about reports, and ensures that all financial data is accurate, timely, and complete for management review.

Participates in audits conducted by internal auditors, and corrects issues found during the audits; responds to financial inquiries regarding all financial reports developed for management. Reconciles the operating accounts daily, including but not limited to, payroll accounts and other accounts that must be reconciled in accordance with established guidelines; reports variances and other extraordinary issues to the Administrator and ARC Command Director of Finance. Reviews overage and shortages of accounts for discrepancies and resolves in accordance with established guidelines. Mediates between Center and bookkeeping personnel for smooth operations and proper control of receipts, disbursements, and purchasing. Calculates and proposes salary increases for both exempt and non-exempt employees within budgetary constraint and sends all payroll reports to the ARC Command. Drives for The Salvation Army to perform random store audits and other activities. Supervisory - 30% Supervises all accounting staff and accounting activities; oversees implementation of all accounting programs for the Center. Supervises and ensures compliance with established accounting standards, principals, and guidelines. Supervises, monitors, and manages deposits for all active funds including sales, donations, reimbursements, and other funds are accomplished in a timely manner. Supervises and reviews accounts payable and ensures they are processed accurately and paid within established guidelines. Supervises, monitors, and reviews sales daily to ensure they are posted, including, but not limited to, store sales integrations, office deposits, rag sales, surplus, and any other sales items. Supervises, monitors, and reviews accounts receivable and accounts payable files to ensure that they are kept up to date and in proper order within established guidelines. Supervises, monitors, and coordinates expenditures from Food Stamps funds and other special financial programs. Reviews and monitors time records of all employees; reviews and monitors time clock records of nonexempt employees; reviews and monitors all leave requests and records all leave on time records, as required in accordance with Salvation Army policies and procedures. Maintains a positive working atmosphere by acting and communicating in a professional manner that will establish and promote a professional working relationship with vendors, donors, customers, beneficiaries, co-workers and management.

Other Responsibilities Perform other job-related responsibilities and tasks as assigned Materials and Equipment Computer Copy Machine MS Word MS Excel Great Plains 10-key Calculator Telephone Fax Machine Vehicle Other General Office Equipment Knowledge, Skills and Abilities Knowledge of practices and procedures of basic accounting and/or bookkeeping. Knowledge of general office practices and procedures. Knowledge of computer spreadsheet software capabilities. Skill in writing reports and developing spreadsheet templates. Ability to read and comprehend manuals and written instructions. Ability to organize and maintain files of accounting records. Ability to apply attention to detail and to perform assigned work at a level of proficiency that will limit the impact of errors. Ability to process financial documents in compliance with established policies and procedures.

Qualifications

Education and Experience:

Bachelors degree from an accredited college or university in Accounting, or a related field, and five experience working in the Accounting field, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Licenses and Certifications Notary Public

Certification desired. Physical Requirements Ability to meet attendance requirements. Ability to read, write, and communicate the English language. Ability to perform mathematical calculations