Job Details

Job Description

Job Description: Accounting Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The successful candidate will provide comprehensive administrative support to ensure the smooth and efficient operation of our office. This role encompasses a wide range of administrative and office support activities, contributing to the overall success of our projects and client satisfaction.

Responsibilities:

• Office Management:
  • Manage and maintain office supplies inventory, placing orders as necessary.
  • Coordinate the maintenance of office facilities and equipment.
  • Oversee printing, laminating, and ensure proper maintenance of printing equipment and supplies.
• Communication:
  • Professionally answer and direct incoming phone calls.
  • Manage and respond to emails and other correspondence promptly.
  • Greet and assist visitors, directing them to appropriate personnel.
• Scheduling and Coordination:
  • Schedule and coordinate meetings, appointments, and travel arrangements for project managers and supervisors.
  • Prepare agendas and make necessary arrangements for meetings.
• DocumentPreparation:
  • Prepare, edit, and proofread documents, including correspondence, reports, drafts, memos, and emails.
  • Assist in the preparation of regularly scheduled project reports and documentation.
• Data Entry and Record Keeping:
  • Maintain accurate contact lists and spreadsheets.
  • Enter project-related data into company databases with precision and efficiency.
• Project Support:
  • Assist with project documentation organization.
  • Assist with the coordination of project meetings.
  • Provide general support to project managers, visitors, and new hires.
  • Perform other related administrative duties as assigned.

Qualifications:

• High school diploma or equivalent.
• Proficiency in MS Office Suite (MS Excel, MS Outlook, Word, etc.).
• Excellent time management skills and the ability to prioritize tasks in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.
• Exceptional organizational skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Strong computer skills and the ability to learn new software applications.
• Bilingual is required or preferred
• Working hours 8:30 - 5:30

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