Job Details

Executive Assistant to Business Owner

Location: Houston, TX (Downtown)

Employment Type: Full-Time

Experience Required: 10+ years as a senior-level EA/PA

Overview:

An exceptional opportunity to serve in a trusted and critical executive assistant role that serves as an extension of a successful entrepreneur who owns multiple businesses, investment interests, recreational properties and homes.

This role demands a highly organized, adaptable and proactive individual who can seamlessly manage a wide range of responsibilities across both business and personal domains. The ideal candidate will act as a true extension of the principal, ensuring seamless coordination, communication and execution of administrative and financial tasks.

Key Responsibilities:

• Provide comprehensive business and personal support to the principal and spouse.
• Serve as gatekeeper and primary point of contact for both professional and personal matters.
• Liaison with banking and brokerage officers, accountants, tax and legal professionals to complete complex transactions including financial.
• Initiate and track all business and personal wire/ACH transactions. Coordinate with accounting for accurate and successful transfers.
• Liaison with property managers across multiple businesses and family properties. Provide assistance with any items needed for successful operation.
• Liaise with investment officers for documents, capital payments and distributions.
• Manage dynamic and often shifting priorities with sound judgment and discretion.
• Update contractor and tenant agreements across multiple properties. Assist with calculating tenant rates and retrieving signatures.
• Work with principal's spouse to handle tenant conflicts.
• Manage calendars, schedule meetings, and coordinate travel logistics including visas, charters, accommodations, itineraries, transportation for the principal and spouse both domestically and internationally.
• Step in to manage or supervise employees in certain cases as requested by the principal.
• Handle personal bill payments and bank accounts. Assist accounting with business accounts.
• Manage registrations, tag renewals and toll-road tags for a fleet of business and personal
• vehicles, including boats and trailers.
• Maintain confidentiality and accuracy in all financial and personal transactions.
• Track and reconcile expenses, assist with reporting.
• Leverage AI and modern productivity tools to streamline work􀏐lows and improve efficiency.
• Manage digital organization (files, contracts, agreements, tax documents, bank and brokerage statements, and calendar).
• Organize and work with principal's spouse for personal and business events, including logistics and vendor management.
• Work closely with the principal's spouse and family members on business and personal matters.
• Schedule and manage doctor's appointments and insurance filings.
• Handle sensitive information and family affairs with the utmost discretion.
• Manage or assist with special projects such as new hire searches, creating presentations and research on miscellaneous topics.

Qualifications:

• Minimum 10+ years' experience as a Personal or Executive Assistant supporting high-net-worth individuals, entrepreneurs or C-suite executives.
• Strong financial acumen and experience with personal finance, accounting and wire transfers.
• Tech-savvy with above average proficiency in Microsoft Office Suite, AI tools, and calendar platforms.
• Exceptional organizational skills and attention to detail.
• Proven ability to manage confidential information with discretion.
• Excellent interpersonal skills and ability to work with diverse teams and heavy workload.
• Self-starter with proactive mindset and ability to work independently in fast-paced, dynamic environment.
• Ability to work effectively under pressure and meet deadlines.
• Flexibility to travel or work outside standard hours when needed.
• Expert knowledge of and experience with AI is a major plus.
• A bachelor's degree is preferred but not required.

Compensation and Benefits:

• Competitive salary commensurate with experience.
• Benefits include: medical, dental and life insurance; paid-time-off (PTO); paid parking.