Job Details

divh2Legal Administrative Assistant/h2pJob Category: FLVS/ppRequisition Number: LEGAL004279/ppFull-Time/ppHybrid/ppHouston, TX 77098, USA/ph3Description/h3pTitle: Legal Administrative Assistant/ppClassification: Full-time; Exempt/ppDepartment: Litigation Services/ppLocation: Houston/ppOffice Expectations/Hours: Hybrid position; general work schedule is Monday Friday, 8 hours/day between 8am to 5pm/ppHow We Work/ppWhitley Penn has become one of the regions most distinguished and fastest growing public accounting firms by providing exceptional service that reaches far beyond traditional accounting. We believe in working in collaborative teams with an emphasis on open-door policy and encouraging entrepreneurial thinking. We learn, innovate, and succeed by sharing knowledge, embracing diversity, and working together. We are all part of the same family and each person matters. We are more than just a job./ppJob Functions Expectations/pulliAssist in the planning and execution of FLVS department marketing and business development initiatives./liliManage, coordinate, and schedule business development meetings and events and attend events when necessary with managers./liliEnsure supported managers are prepared with all materials and information for meeting and events./liliMaintain client information and case target databases./liliPrepare and follow up on client invoices and preparation of engagement letters./liliAssist with preparation of engagement letters and administrative activities for client projects./liliAssist with conflict checks./liliSend mailings and make photocopies, and order meals as needed./li/ulpHow Will You Get Here?/pulliMinimum of 5 years of prior office clerical experience./liliMinimum of 2 years of marketing experience for a professional services firm preferred./liliHigh school diploma required; some college preferred./liliPrior experience making travel arrangements is a plus./liliAbility to quickly gain a general understanding of the services the department provides and learn the time, billing, and engagement processes./liliAbility to multi-task and prioritize assignments while performing a variety of administrative tasks with minimal supervision and exercising independent judgment./liliAbility to work overtime during critical periods, such as report deadlines or special projects./liliIntermediate to advanced skills in Microsoft Office, specifically Microsoft Word, Excel, and some PowerPoint./liliMust be detailed oriented and organized./liliMust be accurate, competent, conscientious, efficient, enthusiastic, motivated, organized, pro-active, responsible, and committed./liliGood interpersonal and communication skills (verbal and written) within all levels of the organization./liliProfessional appearance and demeanor./li/ulpWhy Should You Apply?/pulliFirm Paid Medical Insurance (Free Employee Only Coverage on 2 of 3 plans)/liliVoluntary Dental and Vision Insurance/lili17 Annual Firm holidays, with extended breaks around July 4 and year end/lili20 days PTO/liliPaid Maternity and Parental Leave/lili401(k) with Profit Sharing/liliDiscretionary Bonus Program/liliFirm Paid Becker CPA Review Course Reimbursement for Exam Fees/liliHealth Wellness Program/liliPet Insurance/li/ulpWhitley Penn is proud to be an equal opportunity workplace. We recruit, employ, train, compensate, and promote without regard to age, race, creed, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other basis protected by applicable federal, state, or local law. Whitley Penn is a participant in E-Verify./p/div