Job Details

Admin Assistant/Secretary Position

As an established leader in the Printing, Design, and Shipping industries, our mission is to partner with small businesses and consumers and provide them with high-quality solutions that make life easier.

Our tight-knit team in AlphaGraphics - US723 is actively seeking an Admin Assistant/Secretary to join us full time. More than anything, we're looking for highly-collaborative and dependable teammates that are driven by the opportunity to contribute to the success of a local business. We are a small, passionate, and fast-paced team that is fully invested in the success of our company, and we value contributions from each team member.

Position Overview

We are seeking a skilled and detail-oriented individual to join our team as a Restaurant Administrative Assistant. The ideal candidate must be proficient in QuickBooks, possess strong secretarial skills, and have experience in accounting.

Responsibilities

• Manage all administrative tasks for the company, including but not limited to filing, data entry, and correspondence.
• Maintain accurate records of financial transactions using QuickBooks.
• Assist in payroll processing.
• Handle accounts payable and accounts receivable processes.
• Prepare and reconcile bank statements and financial reports.
• Coordinate with suppliers and vendors for billing and invoicing.
• Provide secretarial support to management, including scheduling meetings and managing calendars.
• Assist in inventory management and ordering supplies as needed.
• Ensure compliance with relevant regulatory requirements and internal policies.

Requirements

• Ability to update QuickBooks online and must have prior experience with QB
• Proficiency in Microsoft Office suite will be a definite plus
• Co-ordinate with our vendors
• Serve as the primary internal representative of the organization.
• Convey to the customer our expertise in products, services, and capabilities.
• Serve as an external key educator to our community and customers.
• Communicate customer requirements to the support team in accordance with company policies and procedures.
• Confer with customers by telephone or in-person to provide information about products or services, take or enter orders, cancel accounts, or obtain details of complaints.
• Determine charges for services requested, collect deposits or payments, or arrange for billing.
• Attract potential customers by answering product and service questions and suggesting information about other products and services.
• Strong organizational and multitasking skills.
• Attention to detail and accuracy in data entry and financial record-keeping.
• Excellent communication and interpersonal abilities.
• Previous experience in secretarial work and accounting.
• Ability to work independently and collaboratively in a fast-paced environment.
• High school diploma or equivalent; additional certification in accounting or related field is a plus.

Benefits

• Competitive salary based on experience.
• Opportunities for career growth and advancement.

What You Bring To The Table

• Proficiency
• Ability to effectively build relationships with customers and teammates.
• Strong written and verbal communication skills.
• Desire to continuously look for ways to help people.
• Critical thinking skills to identify the strengths and weaknesses of alternative solutions or approaches to a problem.

At AlphaGraphics, we offer careers for everyone! Whether you are just starting out, looking for that next great growth opportunity, or seeking a change, we have exciting roles to suit you.

We pride ourselves on our training programs in management, sales, operations, print, signs, design, and marketing. Join us with or without experience, and we will succeed together as a team!

We invite everyone to apply!