Job Details

Salary: Depends on Qualifications
Location : Houston, TX
Job Type: Regular Full-time
Job Number: 16410
Department: Engineering Department
Opening Date: 03/11/2026
Closing Date: 3/25/2026 11:59 PM Central

Position Description
Position Overview:

The Administrative Assistant is expected to support the implementation of the Harris County Worksite Safety Policy ("Policy"), adopted by Commissioners Court on November 13, 2025, by performing administrative functions that ensure timely documentation, organized communication, and efficient processing of safety-related information. The role is expected to demonstrate strong communication, organizational, and time-management skills, as well as attention todetail and the ability to maintain confidentiality.

Under direct supervision, the Administrative Assistant performs a range of clerical and administrative tasks to support departmental operations. Individuals in this position are responsible for answering phones and emails, managing calendars, attending meetings, preparing documents, maintaining records, performing data entry, and assisting staff and managers with department projects, correspondence, and other general office duties.

Job Duties:

Administrative Support:

• Performs various administrative tasks to support the department, including preparing and editing correspondence, maintaining files and records, managing department databases, and assisting with orders, requisitions, and departmental policies.
• Coordinate and process safety-related documentation, including inspection reports, violation records, contractor submissions, training materials, meeting notes, stop-work documentation, and general correspondence supporting the Worksite Safety Policy.
• Organize and maintain digital and physical safety files in accordance with County retention requirements.
• Assist in the preparation of monthly and quarterly safety reports, safety metrics, and data packages for the Health & Safety Manager and County Safety Inspectors.
• Perform other duties as assigned.

Program and Project Support:

• Supports senior management with special projects and programs by coordinating meetings, preparing and distributing communications, memos, and presentations, and tracking deadlines and deliverables.
• Assist in administrative tasks related to Policy implementation, including scheduling inspections, monitoring deliverables, tracking departmental submissions, and supporting cross-departmental coordination.
• Customer Service:
• Serves as the primary point of contact for internal and external inquiries via phone and email, screening, prioritizing, and redirecting communications as necessary.
• Respond to and appropriately route safety-related questions, contractor documentation inquiries, inspection scheduling requests, and communications received from project managers, contractors, or the County Safety Monitor.
• Perform other duties as assigned.

Event Coordination:

• Assists with scheduling and coordinating departmental events, meetings, and training, handling logistical details to ensure seamless execution.
• Support setup, scheduling, and documentation for safety training sessions, toolbox talks, cross-departmental safety meetings, and Policy implementation meetings.
• Employees are responsible for executing the duties and responsibilities listed above, as well as any other duties as assigned.
• Some positions may require employees to work before, during, or after an emergency or disaster, at the department's discretion.
• Perform other duties as assigned.

Harris County is an Equal Opportunity Employer

If you need special services or accommodations, please call (713) ###-#### or email

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements
Education:

• High School Diploma or equivalent.

Experience:

• Two (2) years of administrative or office support experience.

Knowledge, Skills & Abilities (KSAs)

• Knowledgeofgeneralofficeoperations,procedures,and equipment.
• Proficiencyincomputerprograms,notablyMicrosoftOffice applications.
• Proficient inprofessional and effectivecommunication withDepartment Heads,colleagues, and clients.
• Excellentwrittenandverbal communication skills.
• Strongorganizationalskillsandtime management.
• Abilityto operateindependentlywithminimalneedfor supervision.
• Ability toefficientlypreparecorrespondenceanddocuments,aswellascompletespecial projects within specified deadlines.
• Abilityto support accuratesafetydocumentation andmaintainconfidentialityof sensitivesafety, contractor, and personnel information.
• Ability to managemultiplesafety-relatedadministrativeworkflowssimultaneously,including scheduling, reporting, and data coordination.

Emergency Response Obligations:

• This position is designated as essential personnel and may be required to work before, during, and after emergency events
• Must be available for after-hours emergency response for serious injuries, fatalities, or major incidents
• Participates in departmental emergency operations planning and disaster recovery safety protocols
• May be assigned to support multi-departmental emergency responses

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

General Information
WORK ENVIRONMENT

• This position is based in an office environment, where the use of standard office equipment such as computers, phones, scanners, and filing cabinets is routine.
• Occasional visits to construction office trailers or project meeting sites may be required to support Policy-related administrative tasks or coordination with County safety staff.

PHYSICAL AND MENTAL DEMANDS

• This role is predominantly sedentary, involving mainly sitting with occasional standing, walking, and lifting or moving objects weighing up to 10 pounds.
• It also requires performing standardized tasks with little creativity, a predictable pace with minimal stress, and moderate focus and cognitive effort, including some memorization and frequent reliance on reference materials.
• Must be able to perform extended periods of data entry, documentation review, and administrative processing related to safety reporting requirements.

POSITION TYPE AND TYPICAL HOURS OF WORK

• This is a full-time position with the typical work hours of Monday - Friday from 8 AM to 5 PM, operating on a hybrid schedule.
• Occasional weekends, holidays, and overtime may be required based on the specific needs and demands of the department.
• May require additional hours to support urgent safety documentation needs, incident reporting timelines, or Policy-related administrative deadlines.

FEATURED BENEFITS:
Medical, vision, and dental insurance.
Wellness.
Professional development opportunity.
457 deferred compensation plans.
Retirement pension (TCDRS).
Transportation assistance (Metro Ride Sponsor Program).
Disability and life insurance.
Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).
Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications, positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.
The following benefits are offered only to Harris County employees in regular (full-time) positions:
Health & Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*

* Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.
In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County Benefits & Wellness website:
01

Which of the following best describes your highest level of education completed as it relates to this position?

• High School or GED diploma
• Associate Degree
• Bachelor's Degree
• None of the above

02

How many years of administrative or office support experience do you have?

• 0 - 1 Year
• 2 - 3 Years
• 4+ Years

03

How would you describe your proficiency with Microsoft Office applications (such as Word, Excel, Outlook, and PowerPoint)?

• No experience
• Basic proficiency
• Intermediate proficiency
• Advanced proficiency

04

Describe how you prioritize and manage multiple tasks or deadlines in a fast-paced work environment. Please provide a brief example.
Required Question