Job Details

Our client, a major Oil and gas company, is looking for a Document Specialist II to work on a 12 months contract in Spring, TX

Overview

The Information Management Lead will be the single point of contact on the Foundations Team responsible to design, implement and execute a document management program. This includes gathering existing documentation, receiving new documentation and ensuring new information is properly submitted in the appropriate data repository. This will require interfacing with other members of the Foundations Team, Asset Teams and System Owners. Additionally, this role will be responsible to develop and maintain an evergreen master facility and status sheet to track program status.

Key Responsibilities

Information Management

• Gather and distribute existing information as input to document creation / verification workflows.
• Receive and ensure proper entry into appropriate data repositories of new / updated documents.
• Work across several different systems (Aconex, SAP, etc) to gather existing documentation and ensure input of new / updated documentation.
• Assure Facility Information is timely controlled, accessible, and current.
• Ensure Foundations program complies with Business Unit Information Management Plan
• Provide oversight and support for the Information Management Coordinator, Document Controller, Data or Design Systems Analysts. Perform these roles either prior to mobilization or where positions are not planned.
• Customize and deliver required training for Foundations Teams and Contractors to ensure understanding of requirements and use of tools.
• Ensure IM requirements are implemented by Contractors and compliance is tested regularly.
• Manage collection of final data from Foundations workflows and submission into appropriate data repositories.
• Ensure data structure and quality standards are met before submission into data repositories
• Manage all document and data flow within Foundations team and between Contractors in the Company Document and Data Management Systems.
• Interface with Foundations leadership to ensure program requirements are met including overall strategy, staffing plan and resources to support the plan (e.g., roles and responsibilities, activities, training, specifications, and procedures, check lists, databases, central files, user guides, etc.).
• Accountable for the development of required deliverables, templates and tools (Master Document Register, Document Distribution Matrix, Project forms, documents templates, and applicable tools).
• Accountable for the maintenance of systems and tools which sustain information flow between Company and Contractors. Including but not limited to granting access and escalation of issues.
• Coordinate with Asset Teams and Systems Owners for final documentation handover.

Program Scope Definition & Tracking

• Create master facility, status and deliverable list to serve as the source of truth for program.
• Maintain master facility list as evergreen, incorporating latest updates from Foundations, asset teams and Global Projects.
• Generate reports from master facility list for status, percent complete and other insights