Job Details

About the Role:

We are a fast-paced fuel distribution company looking for a reliable and detail-oriented Fuel Operations Coordinator to join our team. This position plays a key role in keeping our fuel operations running safely, efficiently, and in full compliance with DOT, FMCSA, and environmental regulations while coordinating daily deliveries and supporting office operations.

If you are organized, fast-thinking, and able to handle multiple responsibilities in a high-volume logistics environment, we want to hear from you.

What You'll Do:

Compliance & Safety

• Maintain DOT, FMCSA, and hazmat compliance records
• Track driver qualification files (CDL, medical cards, endorsements)
• Monitor Hours of Service (HOS) and ELD compliance
• Prepare documentation for audits and inspections
• Ensure proper fuel delivery documentation (BOLs, fuel tickets)

Dispatch Operations

• Schedule and dispatch fuel trucks daily
• Communicate with drivers in real time
• Adjust routes based on delays, traffic, or customer needs
• Coordinate truck availability and maintenance downtime
• Ensure timely fuel deliveries to all customers

Administrative Support

• Process fuel tickets, invoices, and delivery records
• Enter and manage operational data accurately
• Assist with payroll hours and driver records
• Communicate with customers regarding delivery schedules
• Maintain organized digital and physical filing systems

What We're Looking For:

• Experience in fuel, trucking, logistics, or dispatching preferred
• Strong understanding of DOT / FMCSA compliance (or willingness to learn)
• Ability to multitask and work under pressure
• Strong communication and problem-solving skills
• Proficiency in Microsoft Office (Excel, Outlook, Word)

Preferred (Not Required):

• Experience with ELD systems (Samsara, KeepTruckin, Motive, etc.)
• Knowledge of fuel operations or rack pricing systems
• Prior dispatch or logistics coordination experience

What We Offer:

• Competitive pay based on experience
• Stable, full-time position
• Opportunity to grow within the company
• Fast-paced, team-oriented environment
• Hands-on industry experience in fuel logistics