Job Details

Administrative Assistant

Harris County Resources for Children and Adults was founded in 1966 as Harris County Child Welfare Board to provide support services for the children taken under the wing of the Texas Department of Family and Protective Services. Fifty years later, Harris County Resources for Children and Adults still provides this support. But the now-county department has expanded services for early prevention, intervention, and adult services.

To better the lives of children and adults in Harris County.

Under the supervision of the Program Development Manager, this position handles a wide range of administrative and executive support duties to ensure the Administration Division operates smoothly, efficiently, and professionally to meet operational needs.

Assists with preparing Purchase Orders, submitting items to Commissioners Court, collecting bills, paying invoices, troubleshooting, and providing admin assistance to Administration Managers and Director.

Prepares supplies and materials for program meetings, trainings, projects, workshops or special events, including room setup and breakdown.

Prepare minutes, correspondence, surveys, reports, notes, forms, manuals, flyers, and presentations as requested with editing for accuracy, clarity and visual quality.

Assist coordinators with quarterly case file review process.

Maintain organized program records and content in shared drives and SharePoint.

Retrieve information or reports from client, survey, or SharePoint databases to support program activities and projects.

Answers in-person, email, or TEAMS inquiries and directs calls to appropriate staff. Answers general questions and provide program information as requested.

Maintains organized inventory and ordering of supplies.

Assist with division budget reviews, maintenance, and updates.

High school diploma or its equivalent

Minimum two (2) years full-time paid work experience as an administrative assistant.

Training and experience using a personal computer with a variety of software such as Microsoft Word, PowerPoint, and Microsoft Excel.

Reliable transportation with a valid Texas driver's license and auto liability insurance.

Follows written and oral instructions.

Possesses excellent organizational skills.

Must be detail-oriented and self-motivated.

Must interact with all levels of staff.

Have excellent oral and written communication skills.

Problem solve and demonstrate critical thinking skills.

Work with limited supervision and independently in a fast-paced environment.

Maintains confidentiality.

Interacts and maintains professional working relationships with individuals of varying social and cultural backgrounds.

Skill in establishing and maintaining effective working relationships.

Exercise flexibility, tact, and diplomacy.

Position Type, and Typical Hours of Work: Full-time | Regular Monday -- Friday | 8:00 a.m. -- 5:00 p.m.

Salary: Depends on Qualifications. Based on 26 Pay Periods Plus, Mileage Reimbursement

Work Location: 2525 Murworth Drive, Houston, Texas 77054

Employment is contingent upon passing a background check and drug screen. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Benefits

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions:

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*

* Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.